Accounting Clerk

To perform Accounts Receivable, Accounts Payable, and payroll tasks and serve as a front desk receptionist.

FRONT DESK. Greets visitors in person or on the telephone; answers or refers questions and inquiries. Provides prompt and courteous service to residents and other visitors. Take messages and communicate them to the appropriate people. Maintains a Visitors Log to record those who visit the municipality to speak with Municipal staff or Council.

ACCOUNTS PAYABLE (AP). Prepares and issues bills and collects revenues for user fees, including sewer bills and recreation user fees. Receives, verifies, records, processes, and files invoices in a timely, efficient, and accurate manner. Resolves discrepancies between quotations, invoices, contracts, and payments. Manages petty cash. Ensures proper coding and authorization before releasing payment via cheque, EFT, or credit card. Sets up payments in online banking system. Advises employees and customers of payments made. Receives, triages, and replies to emails regarding AP matters.

ACCOUNTS RECEIVABLE (AR). Records daily deposits received and applies payments to records in a timely, efficient, and accurate way. Prepares and processes bank deposits. Collects receivables from residents and businesses and takes prompt action to resolve overdue accounts. Receives, triages, and replies to emails regarding AR matters.

PAYROLL & BENEFITS ADMINISTRATION. Completes biweekly payroll processing, including remittances for pension and benefits. Ensures adherence to vacation, overtime, and expense reimbursement policies. Ensures personnel files are up-to-date with vacation requests, benefits, and tax documents. Ensures approved practices are followed in the hiring, promotion, and termination of employees. Maintains Records of Employment (ROE), manages benefits, and paid leaves. Processes employee reimbursement requests.

OTHER. Attends council meetings, participates on committees, and/or completes other tasks as directed by the CAO or the Assistant Treasurer.

• Familiarity with Local Governance Act of New Brunswick and related regulations (such as document management).
• Basic understanding of basic procedures relating to council meetings and committee meetings.
• Ability to read and assess legal contracts and service agreements.
• Ability to exercise discretion, judgment, and diplomacy and to maintain confidentiality.
• Strong reading comprehension and communications skills, with emphasis on writing skills.
• Strong organizational skills, attention to detail, adherence to deadlines and procedures.
• Strong ability to organize and maintain files and records.
• Strong people skills; relates easily and comfortably to people of various backgrounds and personalities.
• Able to maintain a positive, professional, and welcoming presentation to the public.
• Ability to multi-task, comfortable in a fast-paced environment.
• Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Keyboard and typing skill.
• Bilingualism would be an asset.

• Two years of front desk experience or recent graduate from relevant post-secondary program.
• Experience and/or knowledge of municipal governance, including the respective roles of council and staff.
• Experience with office management, including maintaining supplies inventory (paper, pens, ink, etc.).
• Experience coordinating service calls for office machines and tools (photocopiers, printers, etc.).

Upon completion of the probationary period:

• paid vacation
• health & dental plan
• life and long-term disability insurance
• pension

Please email your resume to: admin@5-rivers.ca with the subject line: Accounting Clerk.