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What is the role of the Clerk?

The Clerk is a key member of the municipal staff. Council cannot meet or make any decision without the Clerk present. Under the Local Governance Act of New Brunswick, the Clerk has the following responsibilities:

  • Attends all meetings of Council
  • Ensures that processes and procedures in municipal by-laws and policies are followed
  • Records in a book or electronically who is present, the resolutions, decisions, and proceedings of Council (without note or comment)
  • Keeps the documents and records of Council (including originals of all by-laws and resolutions)
  • Maintains an indexed register of certified copies of all by-laws for public inspection
  • Serves as custodian of the Corporate Seal
  • Signs, along with the mayor, all legislation, agreements, contracts, deeds, and other documents to which the Local Government is a party
  • Notifies all Council members of all meetings
  • If the Mayor and Deputy Mayor are absent or the Office of the Mayor is vacant, calls a meeting of Council to select a Councillor to act as the presiding officer of Council
  • If required by any member of the Council present, records the name and vote of every member voting on a question
  • Other such other duties as the Council assigns